How-To-Create-An-Effective-Team-Meeting-Agenda-Part-1 - Meeting Leadership Podcast Episode Image

MLP 071: How To Create An Effective Team Meeting Agenda – Part 1

One of the ongoing challenges for leaders is to get team members to buy in to the process of each meeting. Some might miss the value of the meeting itself, while others would rather be behind their desks.

It’s your job as the meeting leader to get team members to buy in to the meeting process. A well-planned agenda is the foundation for a smooth transition from the cubicle to the boardroom.

In episode #071 of the Meeting Leadership Podcast, we start off our 5-part series with an introduction to the ideal team meeting agenda. We’ll cover:

  • An introduction to creating effective team meeting agendas
  • How to generate excitement for team meetings like Hollywood films

The meaning behind the A.G.E.N.D.A. acronym –https://meetingleadershipinc.com/71download

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Click Here To Read The Show Transcript

FULL TRANSCRIPT

00:00 – Show Opening

Are you a professional who wants to become a more effective leader? Then get ready for daily tips from the coach with the experience and inspiration to help you succeed in any leadership situation. You’re listening to the Meeting Leadership Podcast with Gordon Sheppard.

00:27 – Podcast content starts here!

Welcome to another episode of the Meeting Leadership Podcast. My name is Gordon shepherd, and let me take a moment to tell you why I call it the Meeting Leadership Podcast. Now, I believe that if you want to be a great leader, you have to know how to run a great meeting. And of course, if you want to run a great meeting, you have to know how to be a great leader.

Well, on this podcast, we give you practical tips so you can build your leadership skills and we help you learn how to run outstanding meetings. And when you put those two things together, you’re going to have a high impact on yourself, on your team, and ultimately the meetings that you have will impact your entire organization and flow right through to helping you serve your end user, your customer, and your community at the highest possible level. Thank you so much for being here.

01:13 – Part 1: Introduction to effective team meeting agendas

Now, in today’s episode, we’re going to introduce you to the topic. And then as we move on to parts two, three and four, we’re going to actually show you how to use the word agenda itself as an acronym to help you along. And then because you’re going to be putting so much effort into improving your agendas, in part five we’re going to help you learn how to actually market them, how to get people excited, how to pre-promote it so they actually read it, and then really make use of it to have outstanding meetings.

01:39 – Generating excitement like a Hollywood film

And with that in mind, let’s jump right into part one of how to create an effective team meeting agenda. Now, can you imagine what would happen if every meeting that you attended was as exciting as your favorite Hollywood film?

I know that’s a bit awkward to hear, and I love the looks on people’s faces when I say this during trainings at conferences and in-services with executives and this kind of thing. It’s unrealistic, of course, to think that that would occur, but we can really follow the breadcrumbs of what Hollywood does to inspire us to have better agendas that motivate exciting meetings.

And here’s what I mean when I say this. Every great Hollywood movie starts with a great script. So, every great meeting starts with a great agenda. And here’s how we’re going to use the word agenda itself to actually help you pull this off.

02:14 – A.G.E.N.D.A.

Now, the A in agenda stands for attention grabber. The G in agenda stands for great goals. The E in agenda stands for excitement, and the N for navigation tools. And the D in agenda stands for decide now and the final A in agenda, well, that stands for accountability check-in. And I have to say that once you start applying all of these concepts to your agendas, well, more people are going to want to read them. Your meetings are going to go a lot better and your productivity, well, that’s going to shoot through the roof.

03:01 – Free download explaining acronym – https://meetingleadershipinc.com/71download

And don’t worry if you didn’t get a chance to write those concepts down because there’s a free download with this episode that explains the entire acronym and you can get that by going to meetingleadershipinc.com/71download. That’s meetingleadershipinc.com/71download. And I think as leaders that we can all agree that if you don’t put any effort into preparing agendas, then you’re going to keep getting these same mediocre results from your meetings. So hopefully, this acronym is going to help you move things along and overcome those tired old excuses. The, “I’m too busy to prepare the agenda.” Or, “Nobody reads them anyways, so why bother?” I mean it’s not a really good mindset to go in to creating the most productive meetings possible. And like I mentioned earlier, if you want your meetings to be as exciting as your favorite Hollywood movies like Rocky or The Godfather, maybe Star Wars, then listening to every episode in this five part series is going to be a really good investment of your time.

03:48 – More episodes in the series – MLP 072 – MLP 073 – MLP 074 – MLP 075

Now, tomorrow in episode 72, we’ll cover the A and the G from the word agenda. The E and the N are coming up in episode 73. The D and the A in episode 74. And finally in episode 75, we’re going to teach you how to successfully market these agendas that you’ve put so much effort into. And, of course, don’t forget about the free download that explains the entire agenda acronym. And that’s available at meetingleadershipinc.com/71download. And if you’ve been enjoying what you’re hearing on this episode and you do any sort of volunteering, then you’re going to really have to listen to episode 49 on the Meeting Leadership Podcast because it’s called why you need to blow up your volunteer meeting agenda.

04:34 – MLP 049: Why You Need To Blow Up Your Volunteer Meeting Agenda – https://meetingleadershipinc.com/49

And on that episode, we had an expert. His name is Brent Collingwood and he did a great job of giving you sort of a ton of value and takeaways and I really recommend that you go to meetingleadershipinc.com/49 to listen to that one. 

05:04 – Meeting Leadership Academy – https://meetingleadershipinc.com/academy

And I also want to let you know that this episode of the Meeting Leadership Podcast is brought to you by the Meeting Leadership Academy. Now, if you’re looking for online courses with titles like how to be a good facilitator, how to create an effective team meeting agenda, how to connect your meetings to your strategy and a whole lot more, then visit meetingleadershipinc.com/academy. And as always, thank you so much for listening and we’ll see you tomorrow for part two of how to create an effective team meeting agenda.

05:34 – Podcast Outro

Thanks for listening to the Meeting Leadership Podcast. Be sure to subscribe for more strategies to help you become an outstanding leader. And don’t forget to rate dead review so we can bring you fresh content every day. We’ll see you tomorrow, right here on the Meeting Leadership Podcast.

Click The Button Below To Get The AGENDA Acronym Free Download

AGENDA Acronym - Free Download - Meeting Leadership Podcast Episode 124

A tention Grabber

G reat Goals

E xcitement

N avigation Tools

D ecide Now

A ccountability Check-In

Links From This Episode

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Connect With Gordon Sheppard

• LinkedIn – http://linkedin.com/in/gordonsheppard

• Twitter – @gordonsheppard1

Gordon Sheppard

Gordon Sheppard

Gord is on a mission to change the world, one meeting at a time. Over his 25+ years in business Gord has run or participated in more than 2000 meetings! Not only is Gord the CEO of Business Expert Solutions Inc. (owner/operator of Meeting Leadership Inc), but he is also a Facilitator, Trainer, Business Consultant, Author, Speaker and Podcaster who helps leaders learn how to have great meetings, so they can build outstanding organizations and serve their clients at the highest possible level.

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Shirley Benson

One of the ongoing challenges for leaders is to get team members to buy in to the process of each meeting. Some might miss the value of the meeting itself, while others would rather be behind their desks.

It’s your job as the meeting leader to get team members to buy in to the meeting process. A well-planned agenda is the foundation for a smooth transition from the cubicle to the boardroom.

In episode #071 of the Meeting Leadership Podcast, we start off our 5-part series with an introduction to the ideal team meeting agenda. We’ll cover:

  • An introduction to creating effective team meeting agendas
  • How to generate excitement for team meetings like Hollywood films

The meaning behind the A.G.E.N.D.A. acronym –https://meetingleadershipinc.com/71downloadListen onApple Podcasts​​​​Follow us onSoundCloudFollow us onStitcher RadioListen onSpotifyFollow us onGoogle PlayFollow us onYouTube

CLICK ABOVE TO LISTEN ON YOUR FAVOURITE PODCAST APP!

SHOW HIGHLIGHTS (click the highlight to skip to your favourite part!)

(:00) Show Opening

(:28) Podcast starts here!

(1:13) Part 1: Introduction to effective team meeting agendas 

(1:39) Generating excitement like a Hollywood film

(2:14) A.G.E.N.D.A.

(3:01) Free download explaining AGENDA acronym – https://meetingleadershipinc.com/71download

(3:36) Recap of 3 inspiring questions

(3:48) More episodes in the series – MLP 072 – MLP 073 – MLP 074 – MLP 075

(4:34) MLP 049: Why You Need To Blow Up Your Volunteer Meeting Agenda – https://meetingleadershipinc.com/49

(5:04) Meeting Leadership Academy – https://meetingleadershipinc.com/academy

(5:34) Podcast Outro

Full Transcript – click here to read

FULL TRANSCRIPT

00:00 – Show Opening

Are you a professional who wants to become a more effective leader? Then get ready for daily tips from the coach with the experience and inspiration to help you succeed in any leadership situation. You’re listening to the Meeting Leadership Podcast with Gordon Sheppard.

00:27 – Podcast content starts here!

Welcome to another episode of the Meeting Leadership Podcast. My name is Gordon shepherd, and let me take a moment to tell you why I call it the Meeting Leadership Podcast. Now, I believe that if you want to be a great leader, you have to know how to run a great meeting. And of course, if you want to run a great meeting, you have to know how to be a great leader.

Well, on this podcast, we give you practical tips so you can build your leadership skills and we help you learn how to run outstanding meetings. And when you put those two things together, you’re going to have a high impact on yourself, on your team, and ultimately the meetings that you have will impact your entire organization and flow right through to helping you serve your end user, your customer, and your community at the highest possible level. Thank you so much for being here.

01:13 – Part 1: Introduction to effective team meeting agendas

Now, in today’s episode, we’re going to introduce you to the topic. And then as we move on to parts two, three and four, we’re going to actually show you how to use the word agenda itself as an acronym to help you along. And then because you’re going to be putting so much effort into improving your agendas, in part five we’re going to help you learn how to actually market them, how to get people excited, how to pre-promote it so they actually read it, and then really make use of it to have outstanding meetings.

01:39 – Generating excitement like a Hollywood film

And with that in mind, let’s jump right into part one of how to create an effective team meeting agenda. Now, can you imagine what would happen if every meeting that you attended was as exciting as your favorite Hollywood film?

I know that’s a bit awkward to hear, and I love the looks on people’s faces when I say this during trainings at conferences and in-services with executives and this kind of thing. It’s unrealistic, of course, to think that that would occur, but we can really follow the breadcrumbs of what Hollywood does to inspire us to have better agendas that motivate exciting meetings.

And here’s what I mean when I say this. Every great Hollywood movie starts with a great script. So, every great meeting starts with a great agenda. And here’s how we’re going to use the word agenda itself to actually help you pull this off.

02:14 – A.G.E.N.D.A.

Now, the A in agenda stands for attention grabber. The G in agenda stands for great goals. The E in agenda stands for excitement, and the N for navigation tools. And the D in agenda stands for decide now and the final A in agenda, well, that stands for accountability check-in. And I have to say that once you start applying all of these concepts to your agendas, well, more people are going to want to read them. Your meetings are going to go a lot better and your productivity, well, that’s going to shoot through the roof.

03:01 – Free download explaining acronym – https://meetingleadershipinc.com/71download

And don’t worry if you didn’t get a chance to write those concepts down because there’s a free download with this episode that explains the entire acronym and you can get that by going to meetingleadershipinc.com/71download. That’s meetingleadershipinc.com/71download. And I think as leaders that we can all agree that if you don’t put any effort into preparing agendas, then you’re going to keep getting these same mediocre results from your meetings. So hopefully, this acronym is going to help you move things along and overcome those tired old excuses. The, “I’m too busy to prepare the agenda.” Or, “Nobody reads them anyways, so why bother?” I mean it’s not a really good mindset to go in to creating the most productive meetings possible. And like I mentioned earlier, if you want your meetings to be as exciting as your favorite Hollywood movies like Rocky or The Godfather, maybe Star Wars, then listening to every episode in this five part series is going to be a really good investment of your time.

03:48 – More episodes in the series – MLP 072MLP 073MLP 074MLP 075

Now, tomorrow in episode 72, we’ll cover the A and the G from the word agenda. The E and the N are coming up in episode 73. The D and the A in episode 74. And finally in episode 75, we’re going to teach you how to successfully market these agendas that you’ve put so much effort into. And, of course, don’t forget about the free download that explains the entire agenda acronym. And that’s available at meetingleadershipinc.com/71download. And if you’ve been enjoying what you’re hearing on this episode and you do any sort of volunteering, then you’re going to really have to listen to episode 49 on the Meeting Leadership Podcast because it’s called why you need to blow up your volunteer meeting agenda.

04:34 – MLP 049: Why You Need To Blow Up Your Volunteer Meeting Agenda – https://meetingleadershipinc.com/49

And on that episode, we had an expert. His name is Brent Collingwood and he did a great job of giving you sort of a ton of value and takeaways and I really recommend that you go to meetingleadershipinc.com/49 to listen to that one. 

05:04 – Meeting Leadership Academy – https://meetingleadershipinc.com/academy

And I also want to let you know that this episode of the Meeting Leadership Podcast is brought to you by the Meeting Leadership Academy. Now, if you’re looking for online courses with titles like how to be a good facilitator, how to create an effective team meeting agenda, how to connect your meetings to your strategy and a whole lot more, then visit meetingleadershipinc.com/academy. And as always, thank you so much for listening and we’ll see you tomorrow for part two of how to create an effective team meeting agenda.

05:34 – Podcast Outro

Thanks for listening to the Meeting Leadership Podcast. Be sure to subscribe for more strategies to help you become an outstanding leader. And don’t forget to rate dead review so we can bring you fresh content every day. We’ll see you tomorrow, right here on the Meeting Leadership Podcast.

CLICK THE BUTTON TO DOWNLOAD THE  

AGENDA ACRONYM PDF (FREE)

• A ttention Grabber

• G reat Goals

• E xcitement

• N avigation Tools

• D ecide Now

• A ccountability Check-In

LINKS FROM THIS EPISODE

SHARE YOUR FEEDBACK

In the comments section below you can:

  • Leave a review
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You can also support the show by subscribing, rating and reviewing

on Apple Podcasts or wherever you listen to the show

CONNECT WITH GORD

• LinkedIn – http://linkedin.com/in/gordonsheppard

• twitter – @gordonsheppard1

If you want to learn how to grow your leadership skills

and discover how to run highly effective meetings,

then visit  Meeting Leadership Academy to get:

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• Conference presentation options and more